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FAQ

The three great essentials to achieve anything worthwhile are, first, hard work; second, stick-to-itiveness; third, common sense.”

                --Thomas Edison (American inventor and businessman, 1847-1931)

Read below some more about the "what" and "how" of our work.

Do I really need a meeting/event/wedding planner?

1If you plan a small event or meeting and you do have some basic skills in the field, you can certainly manage without a professional.

However, once the event becomes more complex and involves more aspects, players and vendors, the situation changes and you should consider the assistance of a planner.

Okay, that still doesn't convince me I need to hire a planner...

6Conferences, special events, booth exhibits and weddings are big production "plays" that involve "actors," producers (you), directors (we), sets, sponsors, technicians, musicians, marketers, administrators, printers, caterers, and yes, audience.

Now, think about this:

- as the organizer, you will have to come up with the program and think of all the structure involved in deploying that agenda.

- as your own planner, you would also have to identify, negotiate, coordinate and manage:

  • Speakers
  • Audience
  • Sponsors
  • Exhibitors
  • Advertisers
  • Media
  • Vendors
    • venues/hotel/event spaces
    • caterers
    • printers
    • audio/visual technicians/videographers
    • musicians
    • poster board rental companies
    • transportation companies
    • florists
    • software companies for your event webpages/website and/or mobile app
    • credit card processing companies
    • trophy/plaque/award makers
    • gift/T-shirt printing companies
    • etc.

- at the event, on the other hand, you will have to handle all programmatic issues WHILE covering all the logistics, registration, speaker coordination, catering arrangements, etc.

Does this convince one of the importance of hiring a planner in their team?

Why?

2... because a professional planner will know what to look for and where to look for in obtaining the end result which you have envisioned.

... because a professional planner will do the detailed legwork while allowing you to focus on the programmatic issues or just enjoying your own event!

... because a professional planner will know about contracts, what to look for between those lines, how to negotiate and how to look for "exit" doors to protect you, their client.

... because a professional will have more solutions in their tool-belt when it comes to contingency plans, more ideas to resolve crises and ability to step in behind the scene to resolve those issues.

... because a professional planner knows your success is theirs.

... because a professional planner will know what to look for and where to look for in obtaining the end result which you have envisioned.

... because a professional planner will do the detailed legwork while allowing you to focus on the programmatic issues or just enjoying your own event!

... because a professional planner will know about contracts, what to look for between those lines, how to negotiate and how to look for "exit" doors to protect you, their client.

... because a professional will have more solutions in their tool-belt when it comes to contingency plans, more ideas to resolve crises and ability to step in behind the scene to resolve those issues.

... because a professional planner knows your success is theirs.

Would repeat business provide me with a discount?

Of course!  Working long-term means strengthened connections, increased trust and widened opportunities on both sides!

 

Does World Events Forum work on commission?

3No.

Given the amount of type of work we invest in each of our project, we do not work on commission.

Should an event charge registration fees, those are entirely passed onto the client minus applicable credit card/processing fees.

How is World Events Forum paid?

We charge a "package" fee for the entire set of services.  This is driven by an ample interview with the client and a subsequent survey through which we try to determine the specific tasks of the project and the desired areas where support is needed.  The tasks are then allocated to time segments which are then translated to category-hours and appropriate pricing.  Our proposal will thus contain a comprehensive "flow" of the event with ideas and solutions appended to each task (evidently, at no cost to the [potential] client).

Does World Events Forum charge the event vendors commission?

1We do not charge any commission on any negotiated contracts with the vendors - we pass all such commissions to the client and all agreements remain transparent to the client.

Is World Events Forum affiliated with any hotel chain?

No. 4

Each event is unique and has its own particular needs.  With this as a premise, we always search for the best solution for the given project.  We do not have any formal relationship with any hotel chain though we will always be able to recommend venues based on our experience with them.

The best proposal for your project wins!

Do I have to be based in the US or in Chicago to hire World Events Forum?

5Absolutely not - we have clients all over the world.  Our discussions can always happen most effectively via video chat/phone, shared screens, etc.

 

I do not have any funds raised for my event - would World Events Forum consider working with me on my event?

We are always open for discussion.  The focus of our business is not to secure funds for events but we always help our clients devise the appropriate tools, collaterals, grant applications and strategies for the development and deployment of successful fundraising campaigns.

Hiring a Meeting Designer or Event Planner means:

  • Gaining A through Z meeting/event knowledge and experience
  • Having professional resources, liaisons, support
  • Accessing strong vendor knowledge and relationships
  • Relying on strong negotiators
  • Crafting and coordinating lean budgets
  • Milestone management
  • Stress reduction
  • Ability to concentrate on programmatic cores rather than administrative details.