“The three great essentials to achieve anything worthwhile are, first, hard work; second, stick-to-itiveness; third, common sense.”
--Thomas Edison (American inventor and businessman, 1847-1931)
Read below some more about the "what" and "how" of our work.
Do I really need a meeting/event planner?
If you plan a small event or meeting and you do have some basic skills in the field, you can certainly manage without a professional.
However, once the event becomes more complex and involves more aspects, players and vendors, the situation changes and you should consider the assistance of a planner.
Okay, that still doesn't convince me I need to hire a planner...
Conferences, special events and booth exhibits are big production "plays" that involve "actors," producers (you), directors (we), sets, sponsors, technicians, marketers, administrators, printers, caterers, and yes, audience.
Now, think about this:
- as the organizer, you will have to come up with the program and think of all the structure involved in deploying that agenda.
- as your own planner, you would also have to identify, negotiate, coordinate and manage:
- venues/hotel/event spaces
- audio/visual technicians/videographers
- poster board rental companies
- transportation companies
- software companies for your event webpages/website and/or mobile app
- credit card processing companies
- trophy/plaque/award makers
- at the event, on the other hand, you will have to handle all programmatic issues WHILE covering all the logistics, registration, speaker coordination, catering arrangements, etc.
Does this convince one of the importance of hiring a planner in their team?
... because a professional planner will do the detailed legwork while allowing you to focus on the programmatic issues or just enjoying your own event!
... because a professional planner will know about contracts, what to look for between those lines, how to negotiate and how to look for "exit" doors to protect you, their client.
... because a professional will have more solutions in their tool-belt when it comes to contingency plans, more ideas to resolve crises and ability to step in behind the scene to resolve those issues.
... because a professional planner knows your success is theirs.
Would repeat business provide me with a discount?
Of course! Working long-term means strengthened connections, increased trust and widened opportunities on both sides!
How is World Events Forum paid?
We charge a "package" fee for the entire set of services. This is driven by an ample interview with the client and a subsequent survey through which we try to determine the specific tasks of the project and the desired areas where support is needed. The tasks are then allocated to time segments which are then translated to category-hours and appropriate pricing. Our proposal will thus contain a comprehensive "flow" of the event with ideas and solutions appended to each task (evidently, at no cost to the [potential] client).
Is World Events Forum affiliated with any hotel chain?
Each event is unique and has its own particular needs. With this as a premise, we always search for the best solution for the given project. We do not have any formal relationship with any hotel chain though we will always be able to recommend venues based on our experience with them.
The best proposal for your project wins!